tailr
D

Administrative Assistant 2, Intake and Triage Program (00081335)

Department of Community Health·Atlanta, GA

Job Description

About the Department

Pay

Grade: G

The Georgia Department of Community Health (DCH) is one of Georgia's four health agencies serving the state's growing population of over 10 million people. DCH serves as the lead agency for Medicaid, oversees the State Health Benefit Plan (SHBP) and Healthcare Facility Regulation Division (HFRD), impacting one in four Georgians.

Through effective planning, purchasing and oversight, DCH provides access to affordable, quality health care to millions of Georgians, including some of the state's most vulnerable and under-served populations. Six enterprise offices support the work of the agency’s three program divisions. DCH employees are based in Atlanta, Cordele and across the state.

DCH is committed to providing superior Customer Service and Communication, embracing Teamwork and fostering Accountability to ensure that our internal and external customers and stakeholders feel included, respected, engaged and secure.

DCH is currently seeking applications from qualified candidates for the position of Administrative Assistant 2, Intake and Triage Program with the Healthcare Facility Regulation Division. This position reports directly to the Administrative Assistant Supervisor of the Intake and Triage Program. This is a full-time, hybrid position that requires in-office and remote work with he approval of the supervisor.

The days and frequency in the office may change at any time during employment based on the business needs of the organization.Position Duties

Under general supervision, performs a wide range of office administration duties for assigned functions or program areas, duties may be complex in nature and may involve access to confidential information. May research, investigate, and/or resolve program data or issues. Drafts documentation, reports, or presentations. Represents program or unit, provides information and assistance to internal and external customers.

Assist in providing a variety of administrative and clerical support functions to facilitate the intake workflow.Gather, compile, and analyze data to meet the needs of the state and federal programs, including the retrieval of information from web-based sources, hard copy, email and voicemail.Assist with returning voice mail messages from the call center.

Provides general verbal and written responses to complainants.Relays information to program managers.Assess incoming complaints/incidents against federal/state facility types and gathers appropriate information when necessary.Retrieves all supporting documentation from Laserfiche and attaches to complaints.Effectively operate multiple database systems to review and make updates as necessary.Input data from various sources in database systems.Maintains data entry accuracy when entering complaints and facility reported incidents into the database.

Display excellent customer service skills, computer skills and the ability to multi-task.Perform other duties as assigned in the fulfillment of the needs of the Healthcare Facility Regulation Division.

Preference will be given to applicants who have held an Administrative Assistant position within the past six months; self-starter, excellent verbal, and written communication skills; ability to work under pressure in an empathetic and professional manner; ability to multi-task, problem solve, and maintain effective relationships with multi-level personnel and customers; proficiency in Microsoft Office applications, ability to exhibit professional customer service skills.

The applicant must have excellent organizational skills with the ability to prioritize assignments. The applicant must be a team player, flexible, and have an exceptional customer service attitude.Minimum Qualifications

High school diploma/GED and three (3) years of job-related experience; or one (1) year of experience required at the lower level Admin Assistant 1 (GST050) or position equivalent.

Other Qualifications

EARN MORE THAN A SALARY! In addition to a competitive salary, the Georgia Department of Community Health offers a generous benefits package, which includes employee retirement plan; paid holidays annually; vacation and sick leave; health, dental, vision, legal, disability, accidental death and dismemberment, health and child care spending account.

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered, but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification.

THIS POSITION IS SUBJECT TO CLOSE AT ANY TIME ONCE A SATISFACTORY APPLICANT POOL HAS BEEN IDENTIFIED. APPLICATIONS WITHOUT WORK EXPERIENCE LISTED WILL NOT BE CONSIDERED. CURRENT GEORGIA STATE GOVERNMENT EMPLOYEES WILL BE SUBJECT TO STATE PERSONNEL BOARD (SPB) RULE PROVISIONS. THE POSITION MAY BE FILLED AT A LOWER OR HIGHER POSITION LEVEL.

This position is unclassified and employment is at-will. Candidates for this position are subject to a pre-employment background history and reference check.

For more information about this job and other career opportunities with DCH, please visit our Careers Page: https://www.governmentjobs.com/careers/dchga.

Benefits

In addition to a competitive salary, we offer a generous benefits package that includes a flexible schedule, training opportunities, employee retirement plan, deferred compensation, 13 paid holidays, vacation & sick leave, dental, vision, long term care, and life insurance.

Supplemental Questions

01

The answers you provide to the supplemental questions will be used to determine if you meet the minimum qualifications for this position. Your responses pertaining to specific work experience and education must be clearly shown in the areas for work history and education on your application. Your application must be completed in full before it is submitted. We do not accept additional information after your application has been received by the Personnel Department. Do you accept these conditions?

Yes No

02

Are you a current employee of the Georgia Department of Community Health or an attached agency?

  • No
  • Full Time Employee
  • Part Time Employee
  • Temp or Contractor
  • Intern
  • Volunteer

03

What is your highest level of education completed?

  • Juris Doctorate
  • Master's Degree
  • Bachelor's Degree
  • Associates Degree
  • Some College/Tech School
  • High School Diploma
  • GED
  • None of the above

04

How many years of experience do you have performing a wide range of clerical / administrative support duties as a regular part of the job for a group of employees? (Please show experience in work experience section of application)

  • None
  • Less than 1 Year
  • 1 yr to less than 2yrs
  • 2yrs to less than 3yrs
  • 3yrs to less than 4yrs
  • 4yrs or more

05

How many years of experience do you have being an Administrative Assistant supporting several units and/or programs, including internal and external customers?

  • None.
  • 1 Yr to less than 2 Yrs
  • 2 Yrs to less than 5 Yrs
  • 5 Yrs to less than 8 Yrs
  • More than 8 Yrs

06

How many years of experience do you have managing, triaging, or routing incoming emails, calls, or case-related communications?

  • None
  • Less than 1 Yr.
  • 1 Yr. to less than 3 Yrs.
  • 3 Yrs. to less than 5 Yrs.
  • More than 5 Yrs.

07

How many years of experience do you have reviewing medical documents or other document for extraction of precise information?

  • None
  • Less than 1 year
  • 1 yr to less than 2 yrs
  • 2 yrs to less than 3 yrs
  • 3 yrs or more

08

What level of recent experience do you have working with Microsoft Suite as a regular/daily part of your job?

  • None.
  • Beginner
  • Intermediate
  • Advanced
  • Expert

09

Are you a veteran?

Yes No

10

This is a hybrid position that requires in-office and remote work with the approval of your supervisor. Your days of frequency in the office can change at any time during your employment based on the business needs of the organization. Do you agree to this requirement?

No Yes

Required Question

Agency InformationEmployerGeorgia Department of Community HealthAddress 2 M.L.K. Jr. Drive SE, 18th Floor

  • Atlanta, Georgia, 30334
  • Website
  • http://www.dch.georgia.gov